Notion review

Notion is the right pick when a team's project plans are as much about documents as about tasks. Projects and tasks live in databases that support subtasks, dependencies and custom properties, and the same workspace holds specs, wikis and meeting notes, with Notion Calendar for scheduling. The Free plan suits individuals, but pages and blocks are limited once 2 or more members join. Plus is for small teams and adds charts built from database data, custom forms and sites, and basic connections to tools like Slack and Google Drive. Business adds Notion Agent for multi-step tasks, AI Meeting Notes, Enterprise Search across connected apps, SAML SSO and private teamspaces. The tradeoff is structure: timelines and workload views require building database views yourself, so teams that mainly need a ready-made Gantt chart will set up faster in Asana or Wrike. Our location showed only EUR prices, so the USD price check is pending.

Who it is for

teams that want docs and tasks in one place

Price

See vendor pricing (USD check pending).

US price check pending. See the vendor pricing page.

Key features

• Databases with subtasks, dependencies and custom properties on Free
• Notion Calendar to manage work and time together
• Charts from database data on Plus
• Notion Agent and AI Meeting Notes on Business
• Private teamspaces and SAML SSO on Business

Strengths and weaknesses

• Strength: Project plans, specs and meeting notes sit next to the tasks
• Strength: Free plan includes task dependencies in databases
• Strength: Business adds Enterprise Search across connected apps
• Weakness: Pages and blocks are limited on the Free plan for 2+ members
• Weakness: Gantt-style planning takes more setup than in dedicated tools
• Weakness: USD prices were not shown from our location, so the price check is pending

Key facts

• Free plan: Yes, blocks limited for 2+ members
• Paid plans: Plus, Business, Enterprise
• Page history: 7 days on Free, 30 days on Plus
• AI: Notion Agent on Business

Where it ranks

Notion is No. 7 in our Best Project Management Software verdict.