How many hours a week do people spend in meetings?

Reclaim.ai's 2026 survey of Google Cloud Next attendees found an average of 15.8 hours a week in meetings, and 69.9% spend 10 or more hours. Microsoft's Work Trend Index data shows half of all meetings fall in the 9 to 11 am and 1 to 3 pm windows.

How big is the AI meeting assistant market?

Grand View Research values the global AI meeting assistant market at $3.5 billion in 2025 and projects $21.5 billion by 2033, a 25.8% annual growth rate from 2026. Among vendors, Otter.ai reports more than 35 million users and Fireflies.ai reports 20 million.

How accurate are AI meeting transcriptions?

AssemblyAI's September 2026 benchmark found average word error rates from 5.0% to 9.8% across 14 speech-to-text systems on clean English datasets, and higher rates on accented speech. In Software Finder's 2025 survey, 48% of workers named inaccuracy or loss of nuance as a drawback of AI note-takers.

Do AI note-takers need consent to record meetings?

Some U.S. states, including California, require every participant's consent before a conversation is recorded. In Kolmogorov Law's 2026 survey, only 34.7% of workers exposed to a notetaker were always asked first, and only 35% of workers knew about these consent rules.

Are meetings productive?

Atlassian's survey of 5,000 knowledge workers found meetings are ineffective 72% of the time and 54% of workers often leave without clear next steps. Microsoft reports 48% of employees say their work feels chaotic and fragmented.

Machine readout · Business & work

AI Meeting Assistant Statistics 2026

This page collects 55 figures on AI meeting assistants and the meeting load they are sold to reduce. It covers how much time people spend in meetings and when those meetings happen, how well meetings work, how many workers use AI at all, how many use AI note-takers, how large the leading vendors and the market have become, how accurate speech recognition is, and what workers think about recording and consent. Sources include Microsoft's Work Trend Index, Atlassian, Gallup, Pew Research Center, Zoom, Reclaim.ai, Owl Labs, Otter.ai, Fireflies.ai, Fellow, Software Finder, Kolmogorov Law, AssemblyAI, Deepgram and Grand View Research. Most figures describe the United States or global samples in 2025 and 2026.

Figures: 55
Publishers: 16
Updated: Nov 13, 2026

Quotable findings

By the DBotMaker research desk

Finding 012026
15.8 hours
Professionals surveyed by Reclaim.ai at Google Cloud Next 2026 spend an average of 15.8 hours a week in meetings.
Source: Reclaim.ai
Finding 022025
57%
57% of meetings in Microsoft 365 are ad hoc calls with no calendar invite, according to Microsoft's 2025 telemetry.
Source: Microsoft
Finding 032024
72%
Knowledge workers surveyed by Atlassian in 2024 rated meetings ineffective 72% of the time.
Source: Atlassian
Finding 042025
19%
19% of 1,000 U.S. full-time professionals surveyed by Software Finder in 2025 frequently use an AI tool to generate meeting notes.
Source: Software Finder
Finding 052026
33.4%
One in three employed Americans (33.4%) say an AI notetaker or transcription bot has been present in their work meetings, in a 2026 survey of 500 adults for Kolmogorov Law.
Source: Kolmogorov Law
Finding 062025
$3.5 billion
Grand View Research values the global AI meeting assistant market at $3.5 billion in 2025, with an estimated $4.3 billion in 2026.
Source: Grand View Research
Finding 072026
5.0%
The most accurate systems in AssemblyAI's September 2026 benchmark averaged a 5.0% word error rate on clean-reference English datasets.
Source: AssemblyAI
Finding 082026
34.7%
Only 34.7% of U.S. workers whose meetings included an AI notetaker were always asked for permission before it recorded, in Kolmogorov Law's 2026 survey.
Source: Kolmogorov Law
On file55figures in 7 channels, each with the exact source sentence.Browse all CSV

THE BOT'S SHORT ANSWER

Professionals spend an average of 15.8 hours a week in meetings (Reclaim.ai, 2026), and Atlassian found meetings are ineffective 72% of the time. About 19% of full-time workers frequently use AI to take meeting notes (Software Finder, 2025) and one in three employed Americans has had an AI notetaker in a work meeting (Kolmogorov Law, 2026), while Grand View Research values the AI meeting assistant market at $3.5 billion in 2025, heading to $21.5 billion by 2033.

55 FIGURES · 16 PUBLISHERS · NOVEMBER 13, 2026

Reading the numbers

Meetings take up a large and uneven share of the week. Reclaim.ai's 2026 survey of Google Cloud Next attendees found an average of 15.8 hours a week in meetings, with 69.9% spending 10 or more hours. Microsoft's Work Trend Index telemetry shows half of all meetings land in the 9 to 11 am and 1 to 3 pm windows, 57% of meetings are ad hoc calls without an invite, and meetings after 8 pm rose 16% year over year.

Much of that time does not produce results. Atlassian's survey of 5,000 knowledge workers found meetings are ineffective 72% of the time, 78% say meeting volume makes it hard to get work done, and 54% often leave without clear next steps. Microsoft reports 48% of employees describe their work as chaotic and fragmented. These are the problems AI meeting assistants promise to ease by recording, summarizing and assigning follow-ups.

Adoption figures vary by how the question is asked. Fellow, which sells a note-taker, found 75% of the professionals it surveyed use one, while Software Finder's survey of 1,000 full-time professionals found 19% use AI for meeting notes frequently and 40% never do. Kolmogorov Law found 33.4% of employed Americans have had a notetaker in a meeting. Broader AI use is still partial: Gallup puts U.S. workers using AI a few times a year or more at 45% in Q3 2025.

Vendors report fast growth. Otter.ai says it has more than 35 million users and over 1 billion meetings processed, Fireflies.ai reports 20 million people across 500,000 organizations, and Zoom says paid AI Companion users grew 184% year over year. Accuracy has improved but is not perfect: AssemblyAI's September 2026 benchmark shows average word error rates of 5.0% to 9.8% across 14 speech-to-text systems on clean reference audio, and 48% of workers in Software Finder's survey name inaccuracy or loss of nuance as a drawback. Consent is the open issue, with only 34.7% of exposed workers in Kolmogorov Law's survey always asked before a bot recorded.

Facts the bot knows

CH 01How much time people spend in meetings

8 figures

#00115.8 hours
Professionals surveyed by Reclaim.ai at Google Cloud Next 2026 spend an average of 15.8 hours a week in meetings.
Reclaim.ai, 2026 Google Cloud Next Deep Work Trends Report (60+ Stats) (May 2026)
Exact wording at the source
Employees average 15.8 hours/week in meetings
#00269.9%
In the same 2026 Reclaim.ai survey, 69.9% of respondents spend 10 or more hours a week in meetings.
Reclaim.ai, 2026 Google Cloud Next Deep Work Trends Report (60+ Stats) (May 2026)
Exact wording at the source
69.9% spend 10+ hours/week in meetings
#00350%
Half of all meetings in Microsoft 365 telemetry take place between 9 and 11 am or 1 and 3 pm, the hours many people focus best.
Microsoft, Breaking down the infinite workday (Work Trend Index Special Report) (Jun 2025)
Exact wording at the source
Half (50%) of all meetings take place between 9–11 am and 1–3 pm—precisely when, as research shows, many people have a natural productivity spike in their day, due to their circadian rhythms.
#00423%
Tuesday carries 23% of the week's meetings in Microsoft's 2025 data, against 16% on Friday.
Microsoft, Breaking down the infinite workday (Work Trend Index Special Report) (Jun 2025)
Exact wording at the source
Tuesdays now carry the heaviest meeting load (23%), while Fridays taper to just 16%.
#00557%
57% of meetings in Microsoft 365 are ad hoc calls with no calendar invite, according to Microsoft's 2025 telemetry.
Microsoft, Breaking down the infinite workday (Work Trend Index Special Report) (Jun 2025)
Exact wording at the source
57% of meetings are ad hoc calls without a calendar invite—and 1 in 10 scheduled meetings are booked at the last minute.
#0061 in 10
One in 10 scheduled meetings in Microsoft's 2025 data is booked at the last minute.
Microsoft, Breaking down the infinite workday (Work Trend Index Special Report) (Jun 2025)
Exact wording at the source
57% of meetings are ad hoc calls without a calendar invite—and 1 in 10 scheduled meetings are booked at the last minute.
#00735%
Nearly a third of meetings now span multiple time zones, a share that is up 35% since 2021 in Microsoft's data.
Microsoft, Breaking down the infinite workday (Work Trend Index Special Report) (Jun 2025)
Exact wording at the source
Nearly a third of meetings now span multiple time zones—up 35% since 2021.
#00816%
Meetings after 8 pm rose 16% year over year in Microsoft 365 telemetry through early 2025.
Microsoft, Breaking down the infinite workday (Work Trend Index Special Report) (Jun 2025)
Exact wording at the source
Our telemetry data shows that meetings after 8 pm are up 16% year over year, with global and flexible teams accounting for much of the increase.

CH 02How well meetings work

9 figures

#00972%
Knowledge workers surveyed by Atlassian in 2024 rated meetings ineffective 72% of the time.
Atlassian, Workplace Woes: Meetings Edition (Mar 2024)
Exact wording at the source
Meetings are ineffective 72% of the time
#01078%
78% of the 5,000 knowledge workers Atlassian surveyed say they are expected to attend so many meetings that it is hard to get work done.
Atlassian, Workplace Woes: Meetings Edition (Mar 2024)
Exact wording at the source
78% of people we surveyed say they’re expected to attend so many meetings, it’s hard to get their work done.
#01151%
51% of Atlassian's respondents work overtime at least a few days a week because of meeting overload, rising to 67% at director level and above.
Atlassian, Workplace Woes: Meetings Edition (Mar 2024)
Exact wording at the source
51% have to work overtime at least a few days a week due to meeting overload, and for those at the director level and up, that number rises to 67%.
#01276%
76% of knowledge workers in Atlassian's survey feel drained on days with a lot of meetings.
Atlassian, Workplace Woes: Meetings Edition (Mar 2024)
Exact wording at the source
Meanwhile, 76% agree they feel drained on days when they have a lot of meetings.
#01380%
80% of Atlassian's respondents say they would be more productive if they spent less time in meetings.
Atlassian, Workplace Woes: Meetings Edition (Mar 2024)
Exact wording at the source
80% of respondents say they’d be more productive if they spent less time in meetings.
#01454%
54% of workers in Atlassian's survey frequently leave meetings without a clear idea of next steps or task owners.
Atlassian, Workplace Woes: Meetings Edition (Mar 2024)
Exact wording at the source
54% of workers frequently leave meetings without a clear idea of next steps or who owns which task
#01548%
48% of employees and 52% of leaders in Microsoft's 2025 Work Trend Index survey say their work feels chaotic and fragmented.
Microsoft, Breaking down the infinite workday (Work Trend Index Special Report) (Jun 2025)
Exact wording at the source
In fact, our global Work Trend Index survey shows that nearly half of employees (48%)—and more than half of leaders (52%)—say their work feels chaotic and fragmented.
#01643.5%
43.5% of professionals in Reclaim.ai's 2026 survey average two or fewer deep work sessions of two hours or more per week.
Reclaim.ai, 2026 Google Cloud Next Deep Work Trends Report (60+ Stats) (May 2026)
Exact wording at the source
43.5% of respondents get 2 or fewer deep work sessions per week
#01754%
54% of U.S. knowledge workers in a 2026 Morning Consult study for Zoom name meetings scheduled over lunch as a cause of lost lunch breaks.
Zoom, Zoom AI Companion 3.0 Empowers Workers to Reclaim Time, Backed by New Research on Lost Lunch Breaks (Mar 2026)
Exact wording at the source
Heavy workloads (63%) and meetings scheduled over lunch (54%) are the biggest contributors to lost lunch time.

Chart

Share of knowledge workers who say meetings are ineffective, by purpose

Atlassian survey of 5,000 knowledge workers across four continents, published 2024

Brainstorming new ideas75%
Making decisions with others75%
Creating goal clarity72%
Connecting with colleagues70%
Status updates70%
Driving work forward67%

Source: Atlassian, Workplace Woes: Meetings Edition

CH 03How many workers use AI at work

6 figures

#01845%
45% of U.S. employees used AI at work at least a few times a year in Q3 2025, up from 40% in Q2, according to Gallup.
Gallup, AI Use at Work Rises (Dec 2025)
Exact wording at the source
The percentage of U.S. employees who reported using AI at work at least a few times a year increased from 40% to 45% between the second and third quarters of 2025.
#01923%
Frequent AI use at work, a few times a week or more, reached 23% of U.S. employees in Q3 2025, while daily use was 10%.
Gallup, AI Use at Work Rises (Dec 2025)
Exact wording at the source
Frequent use (a few times a week or more) grew from 19% to 23%, while daily use moved less, ticking up from 8% to 10% during the same period.
#02037%
37% of U.S. employees said in Q3 2025 that their organization has implemented AI to improve productivity, efficiency and quality.
Gallup, AI Use at Work Rises (Dec 2025)
Exact wording at the source
In Q3 2025, 37% of employees said their organization has implemented AI technology to improve productivity, efficiency and quality.
#02116%
About one in six U.S. workers (16%) said in Pew Research Center's late 2024 survey that at least some of their work is done with AI.
Pew Research Center, U.S. Workers Are More Worried Than Hopeful About Future AI Use in the Workplace (Feb 2025)
Exact wording at the source
About one-in-six workers (16%) say at least some of their work is currently done with AI.
#02280%
80% of 2,000 U.S. full-time workers surveyed by Owl Labs in July 2025 use or have experimented with AI in their work.
Owl Labs, State of Hybrid Work 2025 (Sep 2025)
Exact wording at the source
80% of employees use or have experimented with AI in their work.
#02376%
76% of U.S. knowledge workers who use AI tools report saving at least 30 minutes a day, in a 2026 Morning Consult study for Zoom.
Zoom, Zoom AI Companion 3.0 Empowers Workers to Reclaim Time, Backed by New Research on Lost Lunch Breaks (Mar 2026)
Exact wording at the source
76% of workers who use AI tools report saving at least 30 minutes per day, including 43% who save an hour or more.

CH 04AI note-taker adoption

9 figures

#02475%
75% of professionals in Fellow's 2025 survey, mostly from IT and operations roles, said they currently use an AI note-taker in work meetings.
Fellow, The State of AI Meeting Notetakers 2025: Why Privacy and Security Are Everyone’s Priority (Oct 2025)
Exact wording at the source
Three out of four professionals (75%) said they currently use an AI note-taker in their work meetings.
#02519%
19% of 1,000 U.S. full-time professionals surveyed by Software Finder in 2025 frequently use an AI tool to generate meeting notes.
Software Finder, AI Note Taking at Work: Benefits and Drawbacks (Oct 2025)
Exact wording at the source
About 1 in 5 workers (19%) frequently use an AI tool to generate meeting notes.
#02626%
Hybrid workers lead AI note-taking adoption at 26% frequent use, against 21% of remote and 13% of in-person employees, in Software Finder's 2025 survey.
Software Finder, AI Note Taking at Work: Benefits and Drawbacks (Oct 2025)
Exact wording at the source
Hybrid workers (26%) lead in adoption, compared to 21% of remote workers and 13% of in-person employees.
#02733.4%
One in three employed Americans (33.4%) say an AI notetaker or transcription bot has been present in their work meetings, in a 2026 survey of 500 adults for Kolmogorov Law.
Kolmogorov Law, AI notetakers have sat in on 1 in 3 US workers' meetings, but only a third say they were asked first (Jul 2026)
Exact wording at the source
One in 3 employed Americans (33.4%) say an AI notetaker or transcription bot, tools like Otter.ai, Fireflies, Zoom AI Companion, or Microsoft Copilot, has been present in their work meetings
#02866%
66% of U.S. knowledge workers in Zoom's 2026 Morning Consult study are open to using AI meeting tools such as automated notes and recaps to skip meetings that conflict with lunch.
Zoom, Zoom AI Companion 3.0 Empowers Workers to Reclaim Time, Backed by New Research on Lost Lunch Breaks (Mar 2026)
Exact wording at the source
66% are open to using AI-powered meeting tools, such as automated notes and smart recaps, to skip meetings that conflict with lunch.
#02951%
51% of U.S. full-time workers in Owl Labs' 2025 survey would be interested in having an AI avatar replace them in a meeting.
Owl Labs, State of Hybrid Work 2025 (Sep 2025)
Exact wording at the source
Over 1 in 2 workers (51%) would be interested in having an AI avatar replace them in a meeting.
#03069%
Time savings is the top benefit of AI note-taking tools, named by 69% of workers in Software Finder's 2025 survey.
Software Finder, AI Note Taking at Work: Benefits and Drawbacks (Oct 2025)
Exact wording at the source
Workers say the biggest benefits of AI note-taking tools are time savings (69%), fewer manual notes (41%), and improved record accuracy (27%).
#03187%
87% of workers in Software Finder's 2025 survey said losing their AI note-takers would immediately increase their workload.
Software Finder, AI Note Taking at Work: Benefits and Drawbacks (Oct 2025)
Exact wording at the source
87% of workers said losing AI note-takers would immediately increase their workload.
#03267.8%
67.8% of professionals in Reclaim.ai's 2026 survey want AI to protect focus time on their calendar before meetings fill it.
Reclaim.ai, 2026 Google Cloud Next Deep Work Trends Report (60+ Stats) (May 2026)
Exact wording at the source
67.8% want AI to protect focus time for them before it’s booked

Chart

How often full-time professionals use AI for meeting notes

Software Finder survey of 1,000 U.S. full-time professionals, published October 2025

Frequently19%
Occasionally22%
Rarely19%
Never40%

Source: Software Finder, AI Note Taking at Work: Benefits and Drawbacks

CH 05Market size and vendor scale

10 figures

#033$3.5 billion
Grand View Research values the global AI meeting assistant market at $3.5 billion in 2025, with an estimated $4.3 billion in 2026.
Grand View Research, AI Meeting Assistant Market Size & Share Report, 2026-2033 (2026)
Exact wording at the source
The global AI meeting assistant market size was valued at USD 3.5 billion in 2025 and is projected to grow from USD 4.3 billion in 2026 to USD 21.5 billion by 2033, at a CAGR of 25.8% from 2026 to 2033.
#034$21.5 billion
Grand View Research projects the AI meeting assistant market will reach $21.5 billion by 2033.
Grand View Research, AI Meeting Assistant Market Size & Share Report, 2026-2033 (2026)
Exact wording at the source
The global AI meeting assistant market size was valued at USD 3.5 billion in 2025 and is projected to grow from USD 4.3 billion in 2026 to USD 21.5 billion by 2033, at a CAGR of 25.8% from 2026 to 2033.
#03525.8%
That forecast implies compound annual growth of 25.8% from 2026 to 2033, with North America holding 33.0% of revenue in 2025.
Grand View Research, AI Meeting Assistant Market Size & Share Report, 2026-2033 (2026)
Exact wording at the source
Market size in 2025: USD 3.5 Billion Estimated market size in 2026: USD 4.3 Billion Projected market size by 2033: USD 21.5 Billion CAGR (2026-2033): 25.8%
#03635 million
Otter.ai reports more than 35 million users worldwide at the end of 2025.
Otter.ai, Otter.ai Caps Transformational 2025 with $100M ARR Milestone, Industry-first AI Meeting Agents, and Global Enterprise Expansion (Dec 2025)
Exact wording at the source
With over 1 billion meetings processed for 35+ million users worldwide, Otter provides real-time notes, voice-activated agents that participate in meetings, summaries, action items
#0371 billion
Otter.ai says it has processed over 1 billion meetings in total.
Otter.ai, Otter.ai Caps Transformational 2025 with $100M ARR Milestone, Industry-first AI Meeting Agents, and Global Enterprise Expansion (Dec 2025)
Exact wording at the source
With over 1 billion meetings processed for 35+ million users worldwide, Otter provides real-time notes, voice-activated agents that participate in meetings, summaries, action items
#038$100 million
Otter.ai passed $100 million in annual recurring revenue in March 2025.
Otter.ai, Otter.ai Caps Transformational 2025 with $100M ARR Milestone, Industry-first AI Meeting Agents, and Global Enterprise Expansion (Dec 2025)
Exact wording at the source
In March 2025, Otter.ai surpassed $100 million in annual recurring revenue.
#03920 million
Fireflies.ai reported serving 20 million people across more than 500,000 organizations in June 2025.
Fireflies.ai, Fireflies reaches $1 billion valuation, partners with Perplexity to bring real-time web search to meetings (Jun 2025)
Exact wording at the source
Fireflies has quietly become one of the fastest-growing productivity platforms, serving 20 million people across more than 500,000 organizations globally.
#0402 billion
Fireflies.ai says it has processed over 2 billion meeting minutes, with users at 75% of Fortune 500 companies.
Fireflies.ai, Fireflies reaches $1 billion valuation, partners with Perplexity to bring real-time web search to meetings (Jun 2025)
Exact wording at the source
Serving 20+ million people and 500,000+ organizations, Fireflies has processed over 2 billion meeting minutes with users at 75% of Fortune 500 companies.
#041184%
Zoom's paid AI Companion users grew 184% year over year in the quarter ended April 30, 2026.
Zoom, Zoom Communications Reports Financial Results for the First Quarter of Fiscal Year 2027 (May 2026)
Exact wording at the source
Customers are increasingly adopting Zoom as an AI-first system of action for modern work, with AI Companion paid users growing 184% year over year, and My Notes reaching 1.5 million licensed users within just four months of launch.
#0421.5 million
Zoom's My Notes AI notetaker reached 1.5 million licensed users within four months of launch, as of Zoom's May 2026 results.
Zoom, Zoom Communications Reports Financial Results for the First Quarter of Fiscal Year 2027 (May 2026)
Exact wording at the source
Customers are increasingly adopting Zoom as an AI-first system of action for modern work, with AI Companion paid users growing 184% year over year, and My Notes reaching 1.5 million licensed users within just four months of launch.

CH 06Transcription accuracy

6 figures

#0435.0%
The most accurate systems in AssemblyAI's September 2026 benchmark averaged a 5.0% word error rate on clean-reference English datasets.
AssemblyAI, Benchmarks (Oct 2026)
Exact wording at the source
AssemblyAI Universal-3.5 Pro: 5.0% AssemblyAI Universal-3.5 Pro 5.0% Cohere Transcribe (language pinned): 5.0%
#0449.8%
The weakest system in the same benchmark averaged a 9.8% word error rate, about twice the error rate of the leaders.
AssemblyAI, Benchmarks (Oct 2026)
Exact wording at the source
Gladia Solaria-1: 9.5% Gladia Solaria-1 9.5% Grok STT: 9.8% Grok STT 9.8%
#0457.0%
On accented English speech, the best system in AssemblyAI's 2026 benchmark averaged a 7.0% word error rate.
AssemblyAI, Benchmarks (Oct 2026)
Exact wording at the source
ElevenLabs Scribe v2: 7.0% ElevenLabs Scribe v2 7.0% AssemblyAI Universal-3.5 Pro: 7.1%
#04654.3%
Deepgram reported in 2025 that its Nova-3 model cut word error rate by 54.3% for streaming audio compared with competitors.
Deepgram, Introducing Nova-3: Setting a new standard for AI-driven speech-to-text (Feb 2025)
Exact wording at the source
Nova-3 delivers industry-leading performance with a 54.3% reduction in word error rate (WER) for streaming and 47.4% for batch processing compared to competitors.
#04748%
Inaccuracy or loss of nuance is the top drawback of AI note-taking tools, cited by 48% of workers in Software Finder's 2025 survey.
Software Finder, AI Note Taking at Work: Benefits and Drawbacks (Oct 2025)
Exact wording at the source
The biggest drawbacks of AI note-taking tools include inaccuracy/loss of nuance (48%), privacy concerns (46%), and data security risks (42%).
#04841%
41% of workers in Software Finder's survey missed important context that their AI tool failed to capture, among those who skipped meetings and relied on AI summaries.
Software Finder, AI Note Taking at Work: Benefits and Drawbacks (Oct 2025)
Exact wording at the source
Nearly 3 in 10 workers admit they've skipped a meeting because they trusted AI summaries to fill the gap, and 41% missed important context that the AI tool failed to capture.

Chart

Average word error rate by speech-to-text system, clean-reference English datasets

AssemblyAI benchmark of production pre-recorded APIs at default settings, September 2026; lower is better; AssemblyAI ranks its own model

AssemblyAI Universal-3.5 Pro5%
Cohere Transcribe5%
Voxtral Mini Transcribe 25.3%
OpenAI GPT-4o Transcribe5.5%
Speechmatics Enhanced6.2%
Soniox stt-async-v56.3%
ElevenLabs Scribe v26.4%
Gemini 3.5 Transcribe7%
AWS Transcribe7.4%

Source: AssemblyAI, Benchmarks

CH 07Privacy, consent and trust

7 figures

#04950%
Half (50%) of professionals not using an AI note-taker cite privacy and security as the main reason, according to Fellow's 2025 survey.
Fellow, The State of AI Meeting Notetakers 2025: Why Privacy and Security Are Everyone’s Priority (Oct 2025)
Exact wording at the source
Among those not yet using an AI note-taker, half (50%) cited privacy and security as the main reason for holding back.
#05084%
84% of respondents in Fellow's 2025 survey modify what they say when an AI note-taker is present.
Fellow, The State of AI Meeting Notetakers 2025: Why Privacy and Security Are Everyone’s Priority (Oct 2025)
Exact wording at the source
84% of respondents said they modify what they say when an AI note-taker is present.
#05147%
47% of active AI note-taker users in Fellow's survey have had a tool record or share something they did not intend to be captured.
Fellow, The State of AI Meeting Notetakers 2025: Why Privacy and Security Are Everyone’s Priority (Oct 2025)
Exact wording at the source
Even among active users, 47% said they’ve experienced a note-taker recording or sharing something they didn’t intend to be captured.
#05234.7%
Only 34.7% of U.S. workers whose meetings included an AI notetaker were always asked for permission before it recorded, in Kolmogorov Law's 2026 survey.
Kolmogorov Law, AI notetakers have sat in on 1 in 3 US workers' meetings, but only a third say they were asked first (Jul 2026)
Exact wording at the source
Among the 167 workers whose meetings have included an AI notetaker, only 34.7% say they were always asked for permission before the tool recorded or transcribed.
#05325.1%
25.1% of exposed workers in the same survey were never asked and simply saw the bot appear in the meeting.
Kolmogorov Law, AI notetakers have sat in on 1 in 3 US workers' meetings, but only a third say they were asked first (Jul 2026)
Exact wording at the source
More than a third (36.5%) were asked only sometimes, 25.1% were never asked and simply saw the bot appear in the meeting, and 3.6% learned about the recording only afterward.
#05418.8%
18.8% of all employed Americans in Kolmogorov Law's 2026 survey discovered after the fact that a meeting or call had been recorded or transcribed without their knowledge.
Kolmogorov Law, AI notetakers have sat in on 1 in 3 US workers' meetings, but only a third say they were asked first (Jul 2026)
Exact wording at the source
Nearly 1 in 5 of all workers surveyed (18.8%) say they have discovered after the fact that a meeting or call had been recorded or transcribed without their knowledge, and 8% say it has happened more than once.
#05535%
Only 35% of workers in Kolmogorov Law's survey knew that some states, including California, require every participant's consent before a conversation is recorded.
Kolmogorov Law, AI notetakers have sat in on 1 in 3 US workers' meetings, but only a third say they were asked first (Jul 2026)
Exact wording at the source
According to the Kolmogorov Law survey, some states, including California, require every participant's consent before a conversation may be recorded; only 35% of workers said they already knew.

Chart

Whether workers were asked before an AI notetaker recorded their meeting

167 employed U.S. adults whose meetings included an AI notetaker, from a Pollfish survey of 500 commissioned by Kolmogorov Law, July 2026

Always asked34.7%
Asked sometimes36.5%
Never asked25.1%
Learned afterward3.6%

Source: Kolmogorov Law, AI notetakers have sat in on 1 in 3 US workers' meetings, but only a third say they were asked first

Asked and answered

Questions readers ask

QHow many hours a week do people spend in meetings?: AReclaim.ai's 2026 survey of Google Cloud Next attendees found an average of 15.8 hours a week in meetings, and 69.9% spend 10 or more hours. Microsoft's Work Trend Index data shows half of all meetings fall in the 9 to 11 am and 1 to 3 pm windows.
QWhat percentage of workers use AI note-takers?: AIt depends on the definition. Software Finder found 19% of full-time professionals use AI for meeting notes frequently and 40% never do, Kolmogorov Law found 33.4% of employed Americans have had a notetaker in a meeting, and Fellow's vendor survey found 75% of its mostly IT respondents use one.
QHow big is the AI meeting assistant market?: AGrand View Research values the global AI meeting assistant market at $3.5 billion in 2025 and projects $21.5 billion by 2033, a 25.8% annual growth rate from 2026. Among vendors, Otter.ai reports more than 35 million users and Fireflies.ai reports 20 million.
QHow accurate are AI meeting transcriptions?: AAssemblyAI's September 2026 benchmark found average word error rates from 5.0% to 9.8% across 14 speech-to-text systems on clean English datasets, and higher rates on accented speech. In Software Finder's 2025 survey, 48% of workers named inaccuracy or loss of nuance as a drawback of AI note-takers.
QDo AI note-takers need consent to record meetings?: ASome U.S. states, including California, require every participant's consent before a conversation is recorded. In Kolmogorov Law's 2026 survey, only 34.7% of workers exposed to a notetaker were always asked first, and only 35% of workers knew about these consent rules.
QAre meetings productive?: AAtlassian's survey of 5,000 knowledge workers found meetings are ineffective 72% of the time and 54% of workers often leave without clear next steps. Microsoft reports 48% of employees say their work feels chaotic and fragmented.

Where these numbers come from

We used primary sources only: Microsoft's Work Trend Index telemetry and survey, research organizations that ran their own surveys (Gallup, Pew Research Center), companies that published their own survey results (Atlassian, Reclaim.ai, Owl Labs, Fellow, Software Finder, Zoom with Morning Consult, and Kolmogorov Law via its Stacker release), vendors reporting their own scale or benchmarks (Otter.ai, Fireflies.ai, Zoom, AssemblyAI, Deepgram) and the market research firm Grand View Research. Each figure was checked against the source page on the date shown. Samples differ widely: Reclaim surveyed conference attendees, Fellow's respondents lean toward IT roles, and Microsoft's telemetry covers Microsoft 365 customers only. Vendor user counts are self-reported and may include free accounts. Atlassian's meetings study is from 2024 and Pew's survey was fielded in late 2024; we include them as the most recent large surveys on those questions. Transcription benchmarks depend on the datasets chosen, and AssemblyAI and Deepgram both rank their own models. We store the sentence each number appears in, and a script loads the publisher's page again to make sure that sentence is still there. Our methodology has the details.

Input log

Sources

01AssemblyAI. Benchmarks (Oct 2026).
02Atlassian. Workplace Woes: Meetings Edition (Mar 2024).
03Deepgram. Introducing Nova-3: Setting a new standard for AI-driven speech-to-text (Feb 2025).
04Fellow. The State of AI Meeting Notetakers 2025: Why Privacy and Security Are Everyone’s Priority (Oct 2025).
05Fireflies.ai. Fireflies reaches $1 billion valuation, partners with Perplexity to bring real-time web search to meetings (Jun 2025).
06Gallup. AI Use at Work Rises (Dec 2025).
07Grand View Research. AI Meeting Assistant Market Size & Share Report, 2026-2033 (2026).
08Kolmogorov Law. AI notetakers have sat in on 1 in 3 US workers' meetings, but only a third say they were asked first (Jul 2026).
09Microsoft. Breaking down the infinite workday (Work Trend Index Special Report) (Jun 2025).
10Otter.ai. Otter.ai Caps Transformational 2025 with $100M ARR Milestone, Industry-first AI Meeting Agents, and Global Enterprise Expansion (Dec 2025).
11Owl Labs. State of Hybrid Work 2025 (Sep 2025).
12Pew Research Center. U.S. Workers Are More Worried Than Hopeful About Future AI Use in the Workplace (Feb 2025).
13Reclaim.ai. 2026 Google Cloud Next Deep Work Trends Report (60+ Stats) (May 2026).
14Software Finder. AI Note Taking at Work: Benefits and Drawbacks (Oct 2025).
15Zoom. Zoom AI Companion 3.0 Empowers Workers to Reclaim Time, Backed by New Research on Lost Lunch Breaks (Mar 2026).
16Zoom. Zoom Communications Reports Financial Results for the First Quarter of Fiscal Year 2027 (May 2026).

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DBotMaker. (2026, November 13). AI Meeting Assistant Statistics 2026. https://dbotmaker.io/ai-meeting-assistant-statistics

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