Review · Business & work
Capacities review
Object-based note-taking studio with an AI assistant, AI chat and smart queries on the Pro plan.
By the DBotMaker research desk · Updated November 9, 2026
- Capabilities (40%)
- 8.2
- Ease of setup (30%)
- 8.2
- Value (30%)
- 8.4
Capacities organizes notes as objects, so a book, a person, a meeting or an idea each gets its own type with properties you define. The free Basic plan is unusually complete: unlimited spaces, objects and custom types, sync across devices, offline support, full-text search, full import and export, and capture from WhatsApp, Telegram, Twitter or email. AI arrives with Pro, which adds an AI assistant, AI chat, image, PDF and weblink analysis, smart queries, whiteboards, task management, calendar integration, Readwise and Kindle sync, AI Chat Connectors and a public API. Capacities is clear that Pro and Believer include only a small monthly AI budget for light use, and the Plus add-on provides a larger budget and top-ups for regular AI work. The company says it is a small, independent team with no investors. Capacities showed us prices in zloty, so the USD price is pending.
Who it is for
Personal knowledge builders who want structured notes for people, books and ideas, with AI added when needed.
Price
Free Basic plan; AI features on Pro. See vendor pricing (USD check pending).
US price check pending. See the vendor pricing page.
Key features
- Unlimited custom object types for structured notes
- AI assistant and AI Chat Connectors on Pro
- Image, PDF and weblink analysis
- Smart queries, whiteboards and task management
- Capture from WhatsApp, Telegram, Twitter or email
Strengths and weaknesses
- Strength: Generous free plan with unlimited spaces and objects
- Strength: Full import and export on every plan
- Strength: Independent company funded by subscriptions
- Weakness: No AI features on the free plan
- Weakness: Pro includes only a small monthly AI budget; regular use needs the Plus add-on
- Weakness: Capacities showed us zloty prices, so the USD price is pending
Key facts
- Plans: Basic, Pro, Believer, with a Plus AI add-on
- Free uploads: 5 GB total, then 100 MB per month
- Active users: 50,000+ knowledge workers, per Capacities
Where it ranks
Capacities is No. 5 in our Best AI Note-Taking Apps verdict.
Alternatives we scored
Visit capacities.io · Questions or corrections: editorial@dbotmaker.io